14 CFR § 91.1029

Each program manager must establish and use an adequate system to schedule and release program aircraft.

Except as provided in paragraph (d) of this section, each program manager must have adequate procedures established for locating each flight, for which a flight plan is not filed, that—

Provide the program manager with at least the information required to be included in a VFR flight plan;

Provide for timely notification of an FAA facility or search and rescue facility, if an aircraft is overdue or missing; and

Provide the program manager with the location, date, and estimated time for reestablishing radio or telephone communications, if the flight will operate in an area where communications cannot be maintained.

Flight locating information must be retained at the program manager's principal base of operations, or at other places designated by the program manager in the flight locating procedures, until the completion of the flight.

The flight locating requirements of paragraph (b) of this section do not apply to a flight for which an FAA flight plan has been filed and the flight plan is canceled within 25 nautical miles of the destination airport.