14 CFR § 141.101

Each holder of a pilot school certificate or provisional pilot school certificate must establish and maintain a current and accurate record of the participation of each student enrolled in an approved course of training conducted by the school that includes the following information:

The date the student was enrolled in the approved course;

A chronological log of the student's course attendance, subjects, and flight operations covered in the student's training, and the names and grades of any tests taken by the student; and

The date the student graduated, terminated training, or transferred to another school. In the case of graduation from a course based on internet media, the school must maintain the identifying graduation certificate code required by § 141.95(b)(8).

The records required to be maintained in a student's logbook will not suffice for the record required by paragraph (a) of this section.

Whenever a student graduates, terminates training, or transfers to another school, the student's record must be certified to that effect by the chief instructor.

The holder of a pilot school certificate or a provisional pilot school certificate must retain each student record required by this section for at least 1 year from the date that the student:

Graduates from the course to which the record pertains;

Terminates enrollment in the course to which the record pertains; or

Transfers to another school.

The holder of a pilot school certificate or a provisional pilot school certificate must make a copy of the student's training record available upon request by the student.